wellness hub
Time + Energy Management
Take control of your schedule and maximize your energy—so your business runs efficiently without running you into the ground.
Why Time & Energy Management Matters for Real Estate Agents
There’s a big difference between being busy and being productive. Many agents spend hours working but still feel behind because they focus on low-impact tasks instead of high-value actions. The key to success isn’t just managing your time—it’s managing your energy.
By working smarter, not longer, and balancing work with recovery, you can accomplish more in less time and maintain consistent energy levels throughout the day, ultimately avoiding burnout.
Prioritize the Right Work (80/20 Rule)
Not all tasks deserve equal attention. Focus on what actually moves the needle.
✔ Identify Your High-Value Activities (HVAs) – What directly contributes to your income & client satisfaction? (Lead gen, showings, client follow-ups, networking)
✔ Eliminate Low-Value Tasks – Stop spending hours on admin work, excessive social media scrolling, or unnecessary meetings.
✔ The 80/20 Rule – 80% of your results come from 20% of your efforts. Focus on the right 20%.
➡ Suggested Resources:
✔ The Ultimate Realtor Task Prioritization Guide (Download Now)
✔ Task Management Apps
Time-Blocking Your Schedule
Without a plan, your schedule will control you instead of the other way around.
✔ Batch Similar Tasks Together – Avoid task-switching (e.g., dedicate a set time for lead gen, emails, client meetings).
✔ Time-Block Your High-Value Activities First – Protect your money-making tasks.
✔ Use a Digital Calendar & Automate Reminders – Keep your schedule structured and predictable.
✔ Schedule Buffer Time – Give yourself breaks between showings and meetings to reset.
➡ Suggested Resources:
✔ Real Estate Agent Time-Blocking Template (Download Now)
✔ Apps for Time Management
Energy Management:
Work WITH Your Natural Rhythms
You don’t have the same level of focus & energy all day long—so schedule accordingly.
✔ Identify Your Peak Productivity Hours – Work on high-focus tasks when your brain is at its sharpest (morning vs. afternoon).
✔ Take Breaks Strategically – 90-minute work cycles followed by 5–15 min breaks increase focus.
✔ Use the Pomodoro Technique – 25-minute deep work + 5-minute breaks keeps you engaged.
✔ Plan Low-Energy Tasks for Low-Energy Times – Save email responses & admin work for when your brain needs a break.
➡ Suggested Resources:
✔ Maximize Your Energy: A Realtor’s Daily Flow Guide (Download Now)
✔ Focus & Break Apps
Reduce Distractions & Improve Focus
Every notification steals your attention. Stay in control by reducing distractions.
✔ Silence Notifications During Focus Work – Put your phone on Do Not Disturb mode.
✔ Use Website & App Blockers – Prevent yourself from mindlessly checking Instagram.
✔ Turn Off Email Alerts – Schedule 2-3 email check-in times per day instead of reacting to every ping.
✔ Set a "Focus Work" Timer – Commit to deep work sessions with zero interruptions.
➡ Suggested Resources:
✔ Realtor Focus Toolkit: Eliminate Distractions & Stay Productive (Download Now)
✔ Distraction-Blocking Apps
Productivity Tools & Automations
Leverage technology to work smarter, not harder.
✔ Use a CRM for Client Management – Keep track of leads & follow-ups without manual tracking.
✔ Automate Repetitive Tasks – Set up email templates, auto-replies, and appointment schedulers.
✔ Voice-to-Text for Notes & Emails – Save time typing long messages.
✔ Digital Task Managers – Track everything in one place to reduce mental clutter.
➡ Suggested Resources:
✔ Top Time-Saving Apps for Realtors